Jiwa 7 User Guide

Welcome to the Jiwa 7 User Guide!

This is the home page for the user documentation for the Jiwa 7 product.



About Jiwa 7

Jiwa 7 is an [ERP] system based on Microsoft technology. Jiwa 7 utilises the following technologies:

  • Microsoft Windows

  • Microsoft SQL Server

  • Microsoft .NET Framework

  • SAP Crystal Reports

Out of the box, Jiwa 7 will meet most businesses needs. However, to address business specific requirements and workflows, a Plugin Framework is included which allows you to:

  • Implement custom business rules and workflows

  • Modify the behaviour or appearance of forms

  • Modify reports

  • Add new forms

  • Add new reports

  • Integrate with other systems

Click here to view the Jiwa 7 End-user License Agreement.


Getting Started

Installing Jiwa 7

Setting Up a New Jiwa 7 System


This section covers what you need to know to help you get around the Jiwa system:

Core Modules

General Ledger

General Ledger of Jiwa 7 encapsulates:

There are also a number of configuration options, utilities, and a suite of reports:

Cash Book

The Cash Book module has 3 main modules:

  • Cash Book Receipts - records payments received from debtors and creditors and directly for General Ledger accounts – i.e. interest and dividends received etc. Allocations can be done against debtor invoices and debit adjustments and creditor credit adjustments. Discounts for early payment received can be entered for debtors

  • Cash Book Payments - records payments made to creditors and debtors and directly to General Ledger accounts – i.e. petty cash, cleaning and bank fees etc. Allocations can be done against creditor invoices and debtor credit adjustments. Discounts for early payment made can be entered for creditors

  • Bank Reconciliation – used to reconcile the General Ledger bank account(s) to the bank statements for those accounts. Direct receipts and payments from and to debtors and creditors, including Discounts for early payment can be entered as well direct transactions to General Ledger accounts

There are also a number of configuration options, and a suite of reports:


The Sales module includes Sales Orders, Quoting, Batch processing and printing, configuration and reporting


The Purchasing module includes purchase ordering, goods received, purchase invoicing and supplier returns

Supplier Return Credits

The Supplier Return Credit form is used to create a credit on the supplier account for goods that are being returned, were damaged or price or quantity adjustments are to be posted.  It can be based on a Supplier Return Shipping form but is not a requirement.  The credit can also be based on a purchase order(s) that automatically populates the grid with lines ordered on that purchase order

Creating a Supplier Return Credit

  • Purchasing > Supplier Returns > Supplier Return Credit

  • New and select the relevant creditor account

  • Add lines to the grid by selecting from the search window in the Part No field OR click Add from PO and select the relevant part numbers that are displayed


  • Select the Return Code to be used

  • Type in the quantity being credited and select the stock lines to be credited from the Serial Selection box that automatically displays.  If adding from a purchase order, the Serial Selection box is displayed for each item added to the grid

  • Type in the FX Rate where applicable

  • Edit the Total Credit Value or FX Total Credit Value if needed.  These figures should be the total being credited to the supplier

  • Complete the Creditor Ref. field in the header

  • Save and activate





System Configuration

There are many system configuration settings that can be adjusted to tailor the behavior of the Jiwa system.

Access and Security

Access and security to Jiwa by users can be restricted at a macro (forms) level or micro (field) level.

The Staff Maintenance form controls the settings by user.

Menus can also be used to restrict access to forms and reports.  See Menu Maintenance on how to restrict access by menus.


Optional Modules


Job Costing

Service Manager

Service Manager allows for efficient management of resources in a service oriented environment.


A number of Plugins are shipped as standard with Jiwa. These plugins add or enhance functionality to Jiwa 7.


Jiwa Financials is integrated with the Sage WageEasy payroll system.  Follow these steps for importing your payroll journals into Jiwa: Payroll

Learn more about Sage WageEasy here: WageEasy.



Crystal Reports

Crystal Reports is the reporting engine used by Jiwa 7. The way that Jiwa talks to or "integrates" with Crystal Reports is outlined here.

Maintaining the System

Backing Up the Jiwa Database

Contact Us

This section provides the information an end user may need to contact the suitable authority within the company for any assistance related to the Jiwa 7 Software.

Corporate Headquarters


Jiwa Financials
Suite 58
23 Narabang Way
New South Wales, 2085


+61 2 94090700

World Wide Web:


Office Hours:

Monday to Friday
8:30 am to 5 pm AESDT







+61 2 9409 0700


+61 2 9475 0820

World Wide Web:




Technical Support


+61 2 9409 0700

World Wide Web:





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