Allocating Creditor Payments

 

Payments and discounts can be allocated against outstanding invoices in the Cashbook payments form. Allocations are done in the Cashbook Allocations from that is loaded by clicking the arrow next to the fields Home Alloc / FX Alloc (payments) or Discount Alloc / FX Alloc (discounts). Allocations for both transaction types are done by:

• Double-right mouse click the Total Outstanding to allocate against the oldest invoice

• Right mouse click Un-Allocated Amount in the grid for the relevant invoices

• Manually entering in the amount to be allocated in This Alloc field

Entering in an allocation > than the transaction amount edits the allocation back to the transaction amount outstanding on save of the allocation.

Where the allocations to a creditor record have changed, a message displays on activating the form and the lines in question are displayed in RED and the allocations adjusted accordingly. Review, make changes, save and activate again. 

1. Click the relevant allocation arrow to load the Cash Book Allocations form.

• Double-right mouse click Total Outstanding; or

• Right mouse click invoice amount outstanding; or

• Manually enter in the relevant allocations

2. Save the allocation. 

3. Repeat steps 1-2 as required.