IFS SmartFreight

1 Overview
2 Jiwa7 Plugin
3 Setup
- 3.1 SmartFreight service
- 3.2 Carriers
- 3.3 Debtors
4 Sales Order Entry
- 4.1 Freight Items tab
- 4.2 Consignment Notes tab

Overview

The integrated freight system works in conjunction with an external freight company called SmartFreight whose main function is to.

Coordinate all freight distribution operations within a city by means of open ICT services, on-board equipment, wireless communication infrastructure and CALM MAIL implementation in on-board and on-cargo units, for all freight vehicles.

Freight items are added onto the Sales Order on the Freight Tab and then exported by clicking on the Send to Freight System button. A xml file is generated which is sent to SmartFreight.

SmartFreight uses this file and dispatches the items and generates a xml file with the consignment note details which is then imported into Jiwa using the File Watcher System. The Sales Order Freight Tab - Consignment Notes is updated linking the freight item to a consignment note number.

A Scheduled Script has been created to export sales orders marked as ready to send to SmartFreight.

Jiwa7 Plugin

Integrates with the IFS SmartFreight web service to submit freight information and obtain a consignment note number and cost.

This plugin uses the Freight tab of the sales order entry form - freight details are entered there (No. boxes, weight, size, etc).

When the freight details on the Freight tab of a sales order are complete, the Status of the order may be marked as Ready to Send.

Then, when the "Send to Freight System" button is clicked the IFS SmartFreight service is contacted, and the freight details sent. The resultant consignment note number is attached to the sales order and the freight items, and the freight charge and GST is stored on the consignment note.

The order is marked as Sent.

Setup

SmartFreight service

The configuration settings for SmartFreight is setup per Warehouse. The fields can be found on the Custom tab of the Warehouse Maintenance form. This tab contains 3 settings - the address of the SmartFreight webservice, the id and password.

The service address should be set to "https://api-au-1.smartfreight.com/api/soap/classic" if using Smartfreight Express, otherwise set to the URI of the on-premise SmartFreight service.

If using SmartFreight Express, IFS should be contacted to obtain an id and password - see http://www.smartfreight.com/Products-Express.html for more details.

Carriers

The Carriers form in the Freight folder in System Settings allows maintenance of various carriers used. When a Carrier is enabled, an Account No. must be entered. This may be a creditor account no. to allow a creditor account to be associated with a carrier. This account number field is passed on to SmartFreight in the sales order freight export.

Debtors

The Freight tab appears under the Other tab on Debtor Maintenance. Users can specify carrier, service and the default Charge To (Sender or Receiver) and also nominate an account no (this is the account number the debtor has with the freight carrier).

Fields in DB_Main store this data: FR_Carriers_RecID, FR_Carriers_RecID, FR_Carriers_RecID and ChargeTo.

When creating a sales order, this data is populated through to the Freight tab on the sales order. The fields can then be overridden on the sales order (it is stored against the snapshot).

Sales Order Entry

Freight Items tab

Freight details are added in the Sales Order Entry form on the Freight Tab.

Field	Description
Carrier	Select the carrier from the drop-down list.
Service	Select the required service from the drop-down list.
Use Least Cost	This is a feature offered by SmartFreight and will be passed back to Jiwa.
Description	Select the packaging description from the drop-down list.
Items	Type in the quantity of items.
Weight	Type in weight.
Cubic	Type in cubic size.
Length	Type in length.
Width	Type in Width.
Height	Type in Height.
Consignment Note No.	Select from the drop-down list if this has been typed in manually. If a file is being imported from SmartFreight this will be updated automatically.

Consignment Notes tab

If an xml file is being imported from the SmartFreight system these fields will be updated automatically or they can be entered in manually.

Field	Descriptions
Consignment Note No.	The consignment note number received from the freight company used.
Consignment Note Date	The date of the consignment note.
Ex GST Amount	Amount excluding GST charged for the freight.
GST Amount	GST amount for the freight charge.
Inc GST Amount	Amount including the GST charged for the freight.