Inventory

Inventory Main tab

Field	Description
General	Each part number can be categorised by 4 fields depending on what the part is and how it is bought and/or sold Decimals - applicable per unit and determines the decimals to which SOH can be accounted for - for both buying and selling purposes Unit - What unit the part is sold and purchased in and appears as a description in invoices and packing slips e.g. each, box etc Weight - an optional weight per unit can be specified, the total of which appears on sales orders and purchase orders Cubic Size - another unit of measure for each item that can be specified, the total of which appears on sales orders and purchase orders
Kit Style	A grouping mechanism for selling or quote product - e.g. a computer system. The options: are None, BOM, Template, Kit or Kit (tax Override)
Sell Price	The default selling price of the item. This field is linked to Sell Price in the Prices tab, and changes made to one changes the other. Sell Price is assumed to be ex GST unless Sell Price Is Tax Inclusive is ticked.
RRP	Recommended Retail Price of each part. This field is linked to RRP in the Prices tab, and changes made to one changes the other. RRP is inc GST and any prices based on RRP are also assumed to be inc GST.
Sales Cost	This field is manually updated and could be used as a base cost for the sales team if you don't want them to see actual costs.
Direct Tax	A legacy field from pre 2000 sales tax system
Secondary Cost	If a secondary cost is desired for a part it can be manually entered in this optional field and could be used for custom sales and margin reports. The label for this field is managed in System Configuration > Inventory.
Use Serial / Batch Nos	Serial number/batch numbering is facilitated through all movement of this stock item when this is ticked
Allow Price Overrides	Allows prices for the part to be overridden in sales orders and quotes
Use Expiry Dates	Tracking of expiry dated stock is facilitated through all movement of stock when this is ticked
Physical Item	When stock is received, physical items update the stock on hand table. Non physical items are not record in the stock on hand table
Backorderable	Only applies to physical items
Ship with Physical Items	This field only applies to non-physical items. Tick this box if this item is only to be shipped/charged when at least one physical item is to be shipped. For example, it may be used when the item is for Freight charges.
Sell Price Represents Tax Inclusive	When ticked, all selling prices for the item are GST inclusive
GST Rates	There are 4 GST rates to configure in Inventory Maintenance. Default rates are populated from the Classification record and can be changed from the search window attached to each field Inwards - for all purchasing transactions Outwards - for all sales related transactions Adjust In - for any supplier returns Adjust Out - for any sales order credit notes
Categories	There are 5 categories that are set up through Inventory > Configuration. These categories can be used for searching and reporting purposes. Some, all or none of these fields can be set. The labels for these fields are managed in System Configuration > Inventory.

Inventory Status

Inventory statuses are used for determining purchasing rates and sales alternatives and for reporting purposes.

There are 5 available inventory statuses which can be set to:

Active - normal item that can be sold or purchased
Discontinued - no stock on hand exists for this item and replacement items have been entered into the Alternate tab. When this item is selected on a sales order/quote, a message displays 'This item (partno) has no available stock. Look for alternatives?'
Deleted - the item cannot be sold or purchased. Status can only be set when there are no outstanding transactions, all quotes for the item are 'Closed' and there is no stock on hand
Slow - set to manage restocking. Automatic purchasing excludes these items unless set to include
Obsolete - set to manage restocking. Automatic purchasing excludes these items unless set to include

Status	Binary equivalent in IN_Main.Status
Active	0
Discontinued	1
Deleted	2
Slow	3
Obsolete	4

Alternative Inventory

Where an item has no stock AND it has an alternative set, that message is displayed regardless of the status of item (except for Deleted, deleted items cannot be added to sales orders or purchase orders).

To add an alternative inventory item, use the Alternate > Alternate - Children tab in Inventory Maintenance.

To view the item that this is an alternative for, use the Alternate - Parents tab