Debtor payments create an invoice / debit adjustment in the debtor record. There are two ways of recording payments against a debtor account and allocating that payment to outstanding credits:
- Typing in or selecting the debtor account number from the search window, entering in the value and then allocating if required; or
- clicking the Debtor Trans button and selecting an outstanding credit from the loaded search window. When returned to the grid the unallocated credit amount is populated into the Home Amount field and the receipt is automatically allocated to the selected credit
Enter by Debtor
1. Type in or load the debtor search window and select the account.
2. Type in the payment amount in Home Amount field.
3. Allocate the receipt amount. See Allocating Debtor Payments for more information.
4. Type in Reference and Remark.
7. Repeat steps 1 to 4 as required.
Enter by Transaction
1. Click the Debtor Trans button.
2. Select credit transaction from the search window.
3. Debtor, Amount and allocation details are completed.
4. Enter in any other information needed.
5. Repeat steps 1 to 4 as required.
Save and activate when all payments have been entered.