Allocating Debtor Payments

Payments can be allocated against outstanding credits in the Cashbook receipts form. Allocations are done in the Cashbook Allocations form that is loaded by clicking the arrow next to the fields Home Alloc / FX Alloc. Allocations are done by:

• Double-right mouse click the Total Outstanding to allocate against the oldest credits

• Right mouse click Un-Allocated Amount in the grid for the relevant credits

• Manually entering in the amount to be allocated in This Alloc field

Entering in an allocation > than the transaction amount edits the allocation back to the transaction amount outstanding on save of the allocation.

Where the allocations to a debtor record have changed, a message displays on activating the form and the lines in question are displayed in RED and the allocations adjusted accordingly. Review, make changes, save and activate again.

Below are the steps for performing allocations: 

1. Click the allocation arrow to load the Cash Book Allocations form 

2. Allocate as follows:

• Double-right mouse click Total Outstanding; or

• Right mouse click invoice amount outstanding; or

• Manually enter in the relevant allocations

3. Save the allocation. 

4. Repeat steps 1-3 as required.