Purchase Invoices

Purchase invoices are raised and activated to record the liability for goods and services ordered and received from suppliers.  Purchase invoices are based solely on Goods Received Notes and cannot be created until these have been raised to record the receipt of goods and services.

As Goods Received Notes are linked to a Purchase Invoice, the GRN lines display on the screen.

Once a GRN has been selected and the invoice saved and activated, the GRN is updated with the status “Invoiced”.

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When Invoiced, the GRN is no longer available for selection from the search window in Purchase Invoices.

A Purchase Invoice can be linked to more than one GRN, however a GRN can only be linked to one invoice. See the linked GRNs in the top right grid on the Purchase Invoice.

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Open Invoices for non inventory suppliers e.g. insurance, telephone expenses can be raised from the Creditor menu option -Creditors • Purchases • Purchases. (Refer: Creditors)

Open Double right mouse click on the Invoiced flag to drill to and open the linked invoice. Open